Assembly and Decorators

Introduction

STAND BUILDERS AND DECORATORS companies must be aware of and comply with the applicable regulations for the work they carry out within the fair precinct, and act in accordance with the instructions and information given by IFEMA.

In accordance with the above, before work starts, these companies must seek information on their obligations regarding risks and preventive measures in the exhibition areas during stand assembly and dismantling, the procedures in place for coordinating company activities, the general safety regulations of the site, regulations governing the entry and presence of vehicles for loading and unloading purposes, prohibited activities throughout the site or in specific places, regulations on the assembly of stands and/or structures, waste products, times designated for stands to be assembled and dismantled, and for goods and decoration materials to be brought in or taken out, etc.

All companies are responsible for complying with the site regulations set out below and for ensuring that their personnel comply with them.

Important: in cases where work must be done to hang structures in the halls during the assembly process, we recommend that you carefully read the Regulation on Rigging Structures in Halls.

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Preparation guide for assembling/dismantling stands

Before beginning assembly:

• Send the stand decoration plan to the Technical Secretariat for approval. View deadlines in the Regulations on stand assembly in halls.
• Fill out the form: Prevention of Labour Risks and Business Activity Coordination  and send it to the address shown on the form.
• Pay the corresponding assembly fees. See General Rules of Participation 6th edition
• If you are going to put up a stand with two floors or a raised structure that is 1.20 m high or more, you must submit a certificate or project plan with the corresponding works management details, signed by a competent technician approved by the relevant college.
• If you plan to hang rigging any kind of structure in halls, you must fill out the form Authorization Request for Rigging Structures in Halls  and send it for approval, along with the relevant plans, to the address shown on the form.
• If you need to install any antenna cabling using the service supply conduits to your stand, you must fill out the form Authorization Request for Antenna Cable Connections and send it to the address shown on the form for approval.
• If you need to perform any work involving heat (this applies to: cutting, welding and the use of any equipment producing heat or a flame), you must fill out the form Authorization Request for Heat or Flame-Producing Works and send it to the address shown on the form for approval.
   

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During the Assembly Process:

• Once in the hall, and before starting any assembly work, you must confirm the location of your stand and the services you have purchased with the hall manager.
• All companies must ensure that all the machinery they use is identified (telescopic basket lifts, cranes, forklift trucks, etc.), and also provide a contact telephone number for the company from which this machinery has been hired. You must present all this information to the hall manager before starting any work.
• All vehicles must abide by the Regulation on the Entry and Presence of Vehicles, which is provided in the General Rules of Participation
• In accordance with current legislation on urban waste, all exhibitors, as well as companies contracted and/or subcontracted to assemble the stands, are required to remove all materials used during assembly within the established time limits.
• Following the period provided for the assembly of stands, any materials that are left in the common areas of the hall will be removed by IFEMA. Exhibitors and contracted and/or subcontracted companies will lose all right to lodge any claim for loss or damages caused, and will also be liable for the removal costs, for which they will be invoiced by IFEMA according to the charges shown in the table of fees. 
   

During the fair:

• In order to be able to carry out stand maintenance work during a trade fair, decoration or assembly companies must request authorisation for this, via their exhibitor, from the Fair Services Department (hall manager), who will decide whether to issue such authorisation after assessing the request.
   

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During dismantling:

• In accordance with current urban waste legislation, Exhibitors and their contracted companies are jointly required to remove all waste directly relating to their activities, including assembly and decoration materials, plastic, painting packages, etc. at the end of the event.
  
  This means that all Exhibitors, as well as any companies contracted and/or subcontracted by them to assemble and/ or dismantle stands, are obliged to assemble, dismantle and remove all assembly materials used within the allocated time periods.
  
  Following the period provided for the dismantling of stands, any materials that are still in the common areas of the hall will be removed by IFEMA. Exhibitors will lose all right to lodge any claim for loss or damages caused, and will also be liable for the removal costs, for which they will be invoiced by IFEMA according to the charges shown in the table of fees.

• Should Exhibitors fail to dismantle their stands within the set time limits, they must pay IFEMA the cost of providing this service, based on IFEMA's estimate according to the work to be carried out.
   

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Assembly regulations in halls

2013 Fairs
January
GIFTRENDS
Intergift	Specific Regulations	General Rules
MadridJoya	Specific Regulations	General Rules
Bisutex	Specific Regulations	General Rules
Fitur	Specific Regulations	General Rules
February
Simm	Specific Regulations	General Rules
Aula	See General Rules	General Rules
Climatización	Specific Regulations	General Rules
Genera	Specific Regulations	General Rules
March
Propet	See General Rules	General Rules
Modacalzado+Iberpiel	See General Rules	General Rules
Motortec Automechanika Iberica	Specific Regulations	General Rules
May
Expofranquicia	Specific Regulations	General Rules
100x100 Mascota	See General Rules	General Rules
June
Salón del Vehículo de Ocasión	See General Rules	General Rules

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