Useful Information

Customs Information

• All products from countries outside of the European Union must pass through customs.
• Exhibitors must have the details of the Customs Official who dispatches their goods, or failing this, a copy of the customs documentation from their entrance into the European Union.
• Spanish duties are levies on material or goods for distribution or consumption, even in the case of products of no commercial value; the amount payable may vary depending on the country.
• All goods subject to a T-1 must not be removed from the booth or from the Feria de Madrid site until their situation has been changed and customs processes completed.
• The sale or distribution of non-EU goods in an international fair is totally prohibited until customs processing is completed.
• Products transported as hand luggage must be declared at the airport in the Red Channel (“something to declare”), and will be retained until the corresponding customs processes are completed.
• Goods which have not been processed by customs and are displayed will be confiscated by the authorities until the appropriate documents are presented.

Customs office:

Recommendations for all exhibitors bringing material requiring customs processing (non-EU)
Processing the goods:

• For a fair recognised as international for customs purposes by the State Secretariat for Tourism and Trade:
  • Goods which will return to source, once the fair has ended: T-1, community transit.
  • Goods for distribution during the fair: permanent dispatch.
  • Goods for both purposes: separate documentation and dispatch for each type of goods.
• For a fair not recognised as international:
  • Goods which will return to source, once the fair has ended: ATA notebook.
  • Goods to be distributed during the fair: permanent dispatch.
  • Goods for both purposes: identical processing.

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Information on raffles, draws and random combinations

Raffles, draws and random combination games constitute types of gambling, which are provided for in articles 3.2 f and 15 of the Gambling Act 6/2001, of 3 July, of Madrid Regional Government, and are also defined in article 15 of the aforementioned Act.

In accordance with existing legislation, the carrying out of these activities requires, in the case of raffles and draws, prior administrative authorisation from the Directorate-General of Taxation, Regulation and Management of Gambling of Madrid Regional Government. In the case of random combination games, this body must be contacted prior to its taking place.

These procedures should be conducted in Madrid, at Plaza de Chamberí, 8, 28010 Madrid.
A copy of the authorisation issued, or the communication made, depending on what form of gambling is going to be carried out, must be sent to IFEMA (at the event email address), for its information.

Random Combination Form - Autonomous Region of Madrid
Draw/ Raffle - Autonomous Region of Madrid

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Warning to Exhibitors regarding Fair Guide, Expo Guide, Construct Data Verlag and Construct Data Publishers.

As a result of the complaints received from Exhibitors regarding the EXPOGUIDE or FAIR GUIDE database belonging to the company Construct Data Publishers, based in Slovakia (formerly Construct Data Verlag- Austria), IFEMA wishes to inform its clients that it is NOT connected in any way with this company or with the publications FAIR GUIDE or EXPOGUIDE.

This Institution wishes to clarify that the company CONSTRUCT DATA, exclusively on its own account, publishes advertisement inserts for exhibitor companies in different fairs organised not only by IFEMA but by other national and international organisations, in the portal www.fairguide.com, which was created by the company for this purpose.

IFEMA has been able to confirm that CONSTRUCT DATA sends forms to exhibitors in different fairs organised by agencies of all kinds, in order to win contracts for its paid insert service. These forms include the name of a fair and the data published in its guide (exhibitor, etc.), free of charge, with an invitation to update them. If the interested parties update them using this form, they are contracting a paid service, and if they wish to remain with the free service, the form refers them to online updates.

This way of selling their services leads to constant misunderstandings and it is common to unintentionally contract the paid service, and even to associate the communication with the organiser of  the fair in question, although it has nothing to do with this process.
The fact is that the company the Exhibitor is actually contracting (CONSTRUCT DATA) appears at the bottom of the form in small print, along with the cost of the service, jurisdiction and system of tacit renewals.

IFEMA has already requested the company on several occasions to stop using the Fairs we organise in this ambiguous way, using a form which creates confusion for our Exhibitors.  These requests have also been  issued by other Spanish and international organisers, including the international trade fair associations.  (See links at the end of the document).

As this company, despite numerous complaints and actions of every kind, continues to operate, now based in Slovakia,  and in order to avoid undesirable situations outside the control of IFEMA, we ask all our Exhibitors who receive the “Fair Guide” subscription form to read all its content carefully before signing it in order to sure they really wish to contract the service offered .

If an Exhibitor has signed the form without knowing what the service contracted actually consists of, some years ago CONSTRUCT DATA VERLAG made a declaration of intentions with the Austrian Association for the Defence of Competition (Schutzverband gegen unlauteren Wettbewerb), in which it undertook not to demand payment in relation with companies, persons and other establishments which had filled in and/or signed the form sent to them in the belief that the publication was free of charge. We therefore recommend contacting the company, indicating that you do not wish to contract the service, and that the form was filled in with the intention of correcting data for the free mode, as a consequence of the ambiguity and confusion created by the document received.

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